Early Alert System
The Early Alert is a system that allows the instructor to identify students who are presenting patterns that may lead to academic difficulty in their courses. The Early Alert System is designed to help faculty members reach out to students when other methods to contact the student have been unsuccessful. Additionally, the faculty member is able to partner with other campus resources and/or professionals in order to provide proactive assistance to students so that they are able to succeed in all courses.
Receiving an early alert is not a bad thing. It does not mean that you are failing a class. Instead, it means that your professor cares about your academic success and wants you to take the opportunity to resolve a known or unknown concern and seek whatever assistance you may need to improve your academic standing.
What to do when you’ve received an Early Alert?
- Do not panic! Your instructor is simply letting you know that you are at-risk of not passing the class. Usually, specific reasons are highlighted in your early alert and you should acknowledge what your professors say about your classroom performance.
- When a professor refers an early alert on you, you should take advantage of the opportunity to talk to your professor about it.
- Visit your professor during his/her office hours or after class to discuss your performance in that class.
- Talk to your primary academic advisor (or any academic advisor if you are not assigned to one) about the early alert you receive. That way, they can help you devise a resolution.
- You may also contact a professional staff member in the Student Services department at the Geauga Campus or at the Regional Academic Center. They can provide you timely assistance or referrals to the appropriate department.
- If you feel that you are not doing well as you could, we encourage you to reach out to your instructor for that course(s) as early as possible to begin a discussion on ways that you could improve your standing in the classroom.
How to Stay on Top of your Academics?
- Always communicate with your professors.
- If you are going to be absent, let your professor know.
- If you don’t understand the material, visit your professor during office hours for assistance.
- You should also seek tutoring assistance. Take advantage of our tutoring services that comes with no cost to you. “Drop-in” during one of our supplemental instruction times or put in a request to seek a PAL tutor.
- Make an appointment to see your academic advisor. He/She can help you pick the classes that will be most appropriate for you and your major, help you find the resources you need for academic success, etc.
The Early Alert System is available for faculty and staff during the fall and spring semesters to identify areas of specific concern for undergraduate students. The system is designed to provide faculty and staff with a way to connect with campus constituents in order to best support students in these areas:
- Difficulty in comprehending course material
- Poor performance on exams or assignments
- Poor class attendance
- Missing assignments
To submit an Early Alert, you will need to log into your Flashline account. Below are directions of accessing the Early Alert System through your Flashline account. I also attached a picture description of these directions for your convenience.
- Click on Faculty & Advisor Tools (Along the top of the page)
- Go to the far left box – Along the top it will say “Faculty Toolbox”
- Click on the Early Alert Link in the “Courses, Rosters and Schedules” section
- Use the drop down feature to select the appropriate term
- Select the correct course with CRN
- Within the designated course, search for the appropriate “at-risk” student or student(s)
- Click on the student’s name and complete. Make sure you include specific comments!
The Early Alert System is not an appropriate method of communication for concerns regarding student’s mental health or safety.
If you are concerned about the immediate safety of an individual or the safety of others, please call 9-1-1.
Mental health resources are available for faculty and staff members through the Step Up Speak Out initiative.
If a student is experiencing difficulties and you think they may benefit from a referral, please contact Ben Morrison, Assistant Director of Enrollment Management & Student Services at the Geauga Campus at 440-834-3726 or firstname.lastname@example.org.