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Academic Progress

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Federal regulations require that Kent State University review the academic progress of students who apply for and /or receive federal financial aid whether they are a previous aid recipient or not. The purpose of this review process is to measure whether a student is making satisfactory progress toward his or her educational goals. This policy is specific to federal regulations regarding financial aid; it is not the academic standards for your college.

The following programs are affected when a student is not in compliance with the Satisfactory Academic Progress (SAP) policy: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal TEACH Grant, Federal Work Study, Federal Perkins Loan, Nursing Student Loan, Federal Direct Loans (subsidized and unsubsidized), Federal Direct Parent PLUS Loan, Federal Direct Graduate PLUS Loan.

Once in violation, the student is no longer eligible for this aid, and it will not transfer to the student’s Bursar account. 

ACADEMIC REQUIREMENTS FOR UNDERGRADUATE STUDENTS

Undergraduate applicants for federal programs must maintain the following standards:

1. Grade Point Average (GPA): GPA is based on the cumulative Kent State University GPA.
               -Freshmen: Minimum 1.00 cumulative GPA
               -Sophomores: Minimum 1.50 cumulative GPA
               -Juniors and Seniors: Minimum 2.00 cumulative GPA
***After attending Kent State for two calendar years, all students must have a 2.00 cumulative GPA regardless of grade level. 

2. Percent Completion (pace): Percent completion is calculated by dividing overall earned hours by overall attempted hours. Transfer hours are included in the Percent Completion calculation.
              -Freshmen: 50% overall completion rate
              -Sophomores: 60% overall completion rate
              -Juniors and Seniors: 67% overall completion rate
 ***Grades of W, F, U, SF, NF, NR, IP, IN and Z will count as zero in the earned hour calculation. Withdrawing from a course after the end of the 100 percent refund period for that course will result in a W grade on the student’s transcript for that semester. This will negatively affect the percent completion calculation. Students are always encouraged to speak with an academic advisor and the Student Financial Aid Office prior to withdrawing from a course.
***Course repeat hours: Repeated coursework will only be counted once in earned hours; however, all repeated coursework attempts are counted in attempted hours. This can negatively affect the percent completion calculation. Only the best grade is counted in the GPA calculation. 

3. Maximum Time Frame: Undergraduate students pursuing a bachelor’s degree may be considered for financial aid to a maximum of 188 overall attempted hours. Undergraduate students pursuing an associate degree may be considered for federal financial aid to a maximum of 98 overall attempted hours. Overall attempted hours include overall institution attempted hours plus overall transfer hours. 

For the complete Kent State University Standards of Satisfactory Academic Progress Policy, click here.

 

APPEAL PROCESS 

The Student Financial Aid Office will notify students who do not meet the Standards of Satisfactory Academic Progress policy via FlashLine. 

If extenuating circumstances contributed to the student’s noncompliance with the SAP policies, the student may appeal the denial to federal financial aid by submitting a Satisfactory Academic Progress Appeal (located at www.kent.edu/financialaid/forms ). Examples of extenuating circumstances are: medical issues, death of a family member, etc. The appeal is a online form that you complete, print, sign and submit to your campus’ financial aid representative. In an appeal, a student must explain the circumstances that prevented the student from meeting the SAP policy standards and explain what has changed that will allow the student to meet the standards at the next evaluation. Supporting documentation must be provided.

Students that are cited for maximum time frame must also submit a Maximum Time Frame Form (located at www.kent.edu/financialaid/forms). This form is completed by the student, must be reviewed byan academic advisor from the student’s college or school and be signed by that academic advisor verifying the information on the form is correct. 

-Appeals cannot be accepted for semesters that have already passed.
-Appeals can be approved only for one semester.
-Students who receive a one semester approval must either be in compliance with
the Standards of Satisfactory Academic Progress policies at the end of the semester or earn a 2.0 GPA and complete 67 percent of their courses during that semester.
-Students who were approved and were cited for Maximum Time Frame must register for only those courses listed on their form, complete 100 percent of their total attempted hours, and earn a 2.0 GPA during the approved semester. 

Students who fail to meet these standards will no be approved to receive aid the following semester. Students will be notified of all appeal or Program of Study decisions via FlashLine.